ABILITY TO BIND POLICY
The President of the College retains authority to sign contracts/agreements regarding the College’s ability and intention to provide services where admissible by the contracting agency. The President will keep the Board informed of all pending and committed contracts/agreements at regular monthly meetings. The Board of Trustees will exercise the power to approve or decline any contract/agreement.
Where contracts/agreements require a Board Signature to bind a contract/agreement, the Chairman of the Board will sign the contract/agreement. In his/her absence, the Vice Chair may sign and in his/her absence, the Secretary may sign.
Chairman, Board of Trustees Date
Secretary, Board of Trustees Date
AUTHORIZED SIGNATURE POLICY
It is the policy of the College to require two of four signatures on all checks issued by the College. The four authorized signers are the Treasurer of the Board, the Secretary of the Board, the President, and the Vice President of Finance and Facilities.
NORTH CENTRAL MICHIGAN COLLEGE BIDDING POLICY
Purchases and Construction
At each Organizational Meeting, the Board of Trustees will designate which banks will be used as depositories.
The President or the President’s designee must approve all fundraising activities prior to the beginning of the activity by any student organization or employee of the College.
HANDLING OF FUNDS POLICY
College funds will be handled as follows:
Accounts will be established in which all public moneys will be deposited in the name of the Treasurer. Disbursements from the account will be valid by check when signed by two of the following persons:
President of the College
Vice President of Finance and Facilities
Treasurer of the Board or Secretary of the Board
NAMING OPPORTUNITIES FOR CAMPUS BUILDINGS AND CAMPUS ENHANCEMENTS
The following criteria must be met for a building to be named by a donor:
The minimum gift to have a new building named is $1,000,000 or 25% of the total cost of the building, whichever is greater. The minimum gift to have an existing building named is $1,000,000 or 25% of the replacement cost of the building, whichever is greater.
Gifts may be pledged over a three-year period. All payments must be received within three years.
A unanimous vote of the members of the Board of Trustees is required for a donor to name a building.
The following criteria must be met for a room or area within a building to be named by a donor:
The minimum gift to have a room or area within a building named is $40,000 or 50% of the total cost of renovation of the room or area, whichever is greater
Gifts may be pledged over a three-year period if for 50% of the total cost of renovation of a room or area. All payments must be received within three years.
A majority vote of the members-elect of the Board of Trustees is required for a donor to name a room or area.
Enhancements are defined as gardens, gazebos, fountains, statues, monuments, outdoor athletic facilities, such as tennis courts, basketball courts or playing fields, parking lots, and space within the NCMC natural area. The following criteria must be met for an enhancement project to be named by a donor:
The minimum gift to have an enhancement project named is the total cost of the project. For certain enhancement projects, the Board of Trustees may, in its discretion, upon the recommendation of the President, and by a unanimous vote, accept less than the total cost of the project.
Except as immediately above set forth, a majority vote of the members-elect of the Board of Trustees is required for a donor to name an enhancement project.
The Board of Trustees in its sole discretion may reject a proposed name, donation, or both.
The Board of Trustees retains the right to review naming opportunities on an individual basis and may refuse a proposed project that does not fit within the scope of the College mission and master plan.
Subject to the foregoing naming policies, the Board of Trustees may, from time to time, and by a unanimous vote of the members-elect, honor or memorialize certain individuals or organizations in recognition of extraordinary contributions to the College. These contributions may include financial gifts, time and talent devoted to the College by community members, or distinguished service on the part of faculty and staff. The appropriate recognition opportunities will be identified by executive staff and recommended by the president to the Board of Trustees.
PRESIDENTIAL SCHOLARSHIP POLICY
The College will award a Presidential Scholarship (full tuition and fees) to a graduate from each public and private school in our service area. One home-schooled student within our service area will be eligible for the Presidential Scholarship.
Under specific conditions, North Central Michigan College grants refunds for tuition and course fees to students who withdraw from the College or reduce credit hours. If the student receives assistance from College funds or other sources managed by the College, the refund is returned to the appropriate scholarship or grant fund. Refunds for Guaranteed Student Loan students who withdraw from the College will be sent to the student's lending institution. If NCMC cancels a course, 100 percent of the tuition and fees will be refunded.
REGISTRATION FEE POLICY
The College will charge a registration fee. The fee will be established when tuition rates and all other fees are established.
Revised April 15, 2014
RESIDENCY FOR TUITION PURPOSES
North Central Michigan College recognizes three separate residency groupings for purposes of levying tuition rates: In-District (Emmet County resident), In-State (Michigan resident) and Out-of-State (Non-Michigan Resident). For residency determination, students must have resided within the State of Michigan or in Emmet County for at least six months immediately prior to the first day of classes of the semester in which they plan to enroll.
Residency is subject to verification once per year. Verification is conducted by a mailing to all registered students to the permanent address on file. A “Do not forward” request is given to the Post Office for the mailing. If the mailing is returned as undeliverable, the student is placed on an “address hold” and must confirm an updated address in person, in the Office of Student Services. Proof of residency can be a Michigan driver’s license, rent receipt or agreement, property tax receipt, voter’s registration card, or an identification card from the Secretary of State Office. The College reserves the right to make the final decision on eligibility.
A Residency Review Committee consisting of the Vice President of Student Affairs and Vice President of Finance and Facilities will hear appeals of residency classification as established by the College. Arrangements for the hearing will be made by the Vice President of Affairs. Any adjustment made in tuition due to a change in residency shall not be retroactive.
SECURITY TRANSFER POLICY
It is the policy of the College that the President, Business Manager, Secretary, and the Treasurer of this Corporation, or any two of such officers, be and they hereby are fully authorized and empowered to transfer, endorse, sell, assign, set over, and deliver any and all shares of stocks, bonds, debentures, notes, evidences of indebtedness, or other securities now or hereafter standing in the name of or owned by this Corporation, and to make, execute, and deliver, under the corporate seal of this Corporation any and all written instruments necessary or proper to effectuate the authority hereby conferred.
SENIOR CITIZEN ENROLLMENT
Effective May 1980 only Emmet County Senior Citizens will be granted tuition free enrollment subject to the following conditions:
UNDESIGNATED DONATION POLICY
It is the policy of the College that all undesignated donations to the College be placed in the undesignated account within the North Central Michigan College Foundation effective July 1, 1990.
ETHICAL STANDARDS FOR FACULTY, STAFF, ADMINISTRATION AND BOARD OF TRUSTEES
All employees of the college and members of the Board of Trustees are expected to exemplify the highest personal and professional standards of integrity, truthfulness, honesty and diligence. In order to serve the College community and to maintain public confidence and trust in College operations, the following Ethical Standards have been adopted:
No federal appropriated funds will be paid, on or on behalf of the College, to any person for influencing or attempting to influence an officer or employee of a federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal grant or cooperative agreement, the College shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions, The College will include language relative to this certification in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and all subrecipients shall certify and disclose accordingly.
IN-STATE RESIDENCY FOR MILITARY VETERANS
Any individual using educational assistance under either Chapter 30 (Montgomery GI Bill® -Active Duty Program), Chapter 33 (Post-9/11 GI Bill®), of title 38, United States Code, and/or the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b)(9) who lives in the State of Michigan while attending North Central Michigan College (regardless of his/her formal state of residence) will be charged in-state tuition.
ACADEMIC ASSESSMENT POLICY
The COMPASS Assessment
Degree-seeking students must submit ACT/SAT scores to North Central prior to being admitted. Students who have not taken the ACT or SAT must participate in the COMPASS assessment. The COMPASS is available on a walk-in basis in the Learning Support Services Lab (348-6682) and at the North Central Michigan College Gaylord and Cheboygan offices.
Placement into the appropriate math and English composition courses is mandatory based on the results of these assessments.
The following students may be exempt from the COMPASS:
ACADEMIC CALENDAR POLICY
Effective the Fall Semester of 1981, an academic calendar will provide for first semester classes starting after Labor Day and ending before Christmas, and the second semester will be 16 weeks in length. The administration is authorized to implement annual calendars within these guidelines. The standard hour for lectures/labs shall be 55 minutes.
ACADEMIC PROBATION/SUSPENSION POLICY
A student is placed on academic probation when his/her cumulative grade point average (GPA) after enrolling for 6 semester credit hours falls below 2.00, the minimum level considered to be in good academic standing. A student placed on academic probation will have two consecutive semesters of enrollment during which to bring his/her cumulative grade point average to 2.00 or above. Failure to do so may result in academic suspension (denial of continued enrollment) for one full semester. A student readmitted after suspension will have an additional two semesters in which to achieve a 2.00 cumulative grade point.
ACADEMIC STANDARDS POLICY
Admittance to the North Central Michigan College community is a privilege which carries with it the responsibility for appropriate academic achievement. The College reserves the right to place a student on probation or suspend a student whose academic achievement is such that continued enrollment would not be in the best interest of the College or the student.
DIRECTED/INDEPENDENT STUDY POLICY
Directed/Independent Study is a means for earning credit for a course during a semester or session when it is not on the class schedule. The Directed/Independent Study is begun and completed within the official dates of the semester for which it is requested, but students and faculty members do not meet for a set number of hours in a classroom setting. Students are, however, required to spend an amount of time equivalent to that spent in a traditional course in order to satisfactorily earn credit. An additional fee of $150 (beyond tuition) is assigned to all Directed/Independent Study courses. This fee is in addition to any other fees that may be assigned to the course. Lab courses are not normally available for Directed/Independent Study.
North Central Michigan College Intellectual Property Policy
(As approved by the Administrative Council on October 1, 2002)
(Revised October 1, 2002)
Colleges are essentially institutions committed to the creation and dissemination of knowledge. They are society’s means for encouraging, fostering, and protecting individual and collective scholarship, research, and creativity, and for sharing the results as widely as possible. Colleges bear the important intellectual and cultural role of transmitting and perpetuating traditions of inquiry which society has found valuable, and of protecting them from encroachments that would obviate or distort them, or make them inaccessible to other inquirers. Colleges are therefore committed to the academic life in the broadest sense of the word, beginning with their students but ultimately including all of humankind.
Notwithstanding their legal and economic status, and the accompanying privileges and responsibilities of those roles, the primary goal of colleges is not financial gain. Moreover, their relation to the faculty is not a simple employer-employee relationship but rather a collaborative association in which the College serves as catalyst, and facilitator of professionals committed to pedagogical, scholarly, and service activities. That is, the crucial and definitive interactions take place laterally among faculty members, students, and the larger intellectual and cultural world, and not vertically or hierarchically between the College and individual, isolated employees.
This Intellectual Property Policy respects these basic relationships and affirms the College’s commitment to academic freedom and the fostering of a rich environment in which it can flourish. Pursuit of these goals includes the recognition and protection of the intellectual property rights of faculty, staff, students, and the College, and the acknowledgment of the supportive, enabling role of the academic community. It also requires the fair distribution of any benefits arising from activities in which the College and its members are jointly engaged, including public recognition and, where appropriate, financial remuneration. This Policy attempts to articulate and balance these sometimes competing interests in a fair, manageable, and productive way.
III. COVERAGE & DEFINITIONS
1. Inventions, discoveries, or other new developments which are appropriate subjects of patent applications, whether patentable or not.
2. Written materials; exhibits; sound, video, and other media productions; computer programs; computer-based instructional materials; works of art including paintings, sculptures, and musical compositions; and all other material protectable under U.S. or foreign copyright law.
3. Tangible research materials including biological, chemical, physical, and technological products; as well as analytical procedures and laboratory methods. These may or may not be patentable or copyrightable.
IV. GENERAL POLICY
The exemption also encompasses works produced by students, either alone or with the assistance of NORTH CENTRAL MICHIGAN COLLEGE faculty or staff, if they fall under the description in the preceding paragraph.
NORTH CENTRAL MICHIGAN COLLEGE will not claim ownership rights to such traditional works, unless there is a written agreement to the contrary. Whether the College claims ownership of a work will be determined in accordance with the provisions of this Policy and not solely based upon whether the work constitutes a work made for hire under U.S. copyright law. The College’s ownership of a work made for hire may be relinquished only by an official of the College who is duly authorized to do so.
The U.S. Copyright Act defines a "work made for hire" as:
(1) a work prepared by an employee within the scope of his or her employment; or
(2) a work specially ordered or commissioned for use as a contribution to a collective work, as a part of a motion picture or other audiovisual work, as a sound recording, as a translation, as a supplementary work, as a compilation, as an instructional text, as a test, as answer material for a test, or as an atlas, if the parties expressly agree in a written instrument signed by them that the work shall be considered a work made for hire. For the purpose of the foregoing sentence, a "supplementary work" is a work prepared for publication as a secondary adjunct to a work by another author for the purpose of introducing, concluding, illustrating, explaining, revising, commenting upon, or assisting in the use of the other work, such as forewords, afterwards, pictorial illustrations, maps, charts, tables, editorial notes, musical arrangements, answer material for tests, bibliographies, appendixes, and indexes, and an "instructional text" is a literary, pictorial, or graphic work prepared for publication and with the purpose of use in systematic instructional activities.
Non-significant utilization of NORTH CENTRAL MICHIGAN COLLEGE support units to prepare instructional materials does not automatically transform such materials into work made for hire or deprive faculty of ownership rights. Rather, it generally continues the College's traditional role of facilitating the faculty's usual teaching activities and thus falls under the exemption in IV. C. above. Examples of non-significant utilization of College support units include ordinary use of desktop computers, the College library and limited secretarial or administrative resources. Due to technical advances and other circumstances, new and exceptional cases may arise. When they do, disposition shall be made by the (proposed) IPC according to the following factors: the initiation of the creative effort, control over the work's content and form of expression, and the amount of extraordinary or non-usual support afforded by the College. Creators should consult with their immediate chair or administrative superiors to determine whether an official disclosure of such materials is required. The NORTH CENTRAL MICHIGAN COLLEGE support unit should discuss with the creator the ownership, use, and disposition of all instructional materials prior to their creation. Nothing in this paragraph shall limit the rights of the employees of such units to works produced or developed outside the scope of their employment and not involving the use of NORTH CENTRAL MICHIGAN COLLEGE facilities or resources.
V. ADMINISTRATIVE PROCEDURES
1. If the (proposed) IPC determines that the intellectual property under consideration is exempted under IV. C., it shall release the property to the creator and NORTH CENTRAL MICHIGAN COLLEGE shall not claim the property.
2. The (proposed) IPC may determine that NORTH CENTRAL MICHIGAN COLLEGE has a legal interest in the property but that the chances of successful commercialization are minimal or that the costs of pursuing such commercialization outweigh the income potential. In such cases the (proposed) IPC may, in writing, release the property to the creator as above.
3. If the (proposed) IPC determines that NORTH CENTRAL MICHIGAN COLLEGE has a legal interest in the property and judges that there is a reasonable chance for successful commercialization, it shall:
(a) inform the creator in writing that NORTH CENTRAL MICHIGAN COLLEGE claims ownership rights to the property;
(b) determine and record the rights of the creator to share in any income with NORTH CENTRAL MICHIGAN COLLEGE in accord with Section VII; and
(c) refer the matter to the Vice President of Instruction and Student Success together with its recommendation as to appropriate courses of action.
(d) the creator shall execute an acknowledgment and, where applicable, an assignment of ownership rights to NORTH CENTRAL MICHIGAN COLLEGE. (See Attachment 3.)
1. The primary objective and responsibility of NORTH CENTRAL MICHIGAN COLLEGE shall be to assure that the products of its intellectual activity are brought into the widest possible use for the general benefit of the community the College serves.
2. Intellectual property should be treated as an asset and an appropriate return should be sought.
3. Active creator participation in all commercialization efforts shall be vigorously sought.
VII. ROYALTY INCOME SHARING POLICY
VIII. SHARING OF RESEARCH MATERIALS
It is the College’s policy that research materials shall not be shared without a written agreement that has been approved in advance by the Vice President of Instruction and Student Success. Any agreement submitted to the College for approval shall be substantially in the form set forth in Attachment 2. When significant costs to NORTH CENTRAL MICHIGAN COLLEGE are involved in producing the material, provision for the recovery of those costs not covered by sponsor support shall be considered in making a sharing agreement. A copy of any such agreement shall be maintained by the Vice President of Finance and Facilities.
IX. CONSULTING AGREEMENTS
X. BINDING NATURE OF THIS POLICY
The policies set forth herein constitute an understanding which is binding on NORTH CENTRAL MICHIGAN COLLEGE faculty, staff, and students as a condition of their participation in NORTH CENTRAL MICHIGAN COLLEGE research, teaching, and service programs and for their use of NORTH CENTRAL MICHIGAN COLLEGE funds, facilities, or other resources.
XI. REVISIONS AND MODIFICATIONS TO THIS POLICY
This Policy and any associated attachments are subject to ongoing assessment and future modification. The version of this Policy in effect at the time of disclosure is binding. Faculty members and staff are therefore expected to acquaint themselves with the current version, which is kept on file at the library and the Office of the Vice President of Instruction and Student Success, and posted on the NORTH CENTRAL MICHIGAN COLLEGE web site.
Authorized parties to initiate such changes and procedures include the Vice President of Instruction and Student Success, in consultation with the (proposed) Intellectual Property Committee (IPC). Final approval of any policy change to be made shall be made by the College President and the Board of Trustees.
* * * * *
NORTH CENTRAL MICHIGAN COLLEGE Intellectual Property Disclosure Form
If this is a first-time disclosure, please include a Curriculum Vita of the principal creator(s).
Upon completion of this form and signature by all appropriate parties, please return to:
Dr. Peter Olson
Vice President of Instruction and Student Success
North Central Michigan College
1515 Howard St.
Petoskey, MI 49770
FAX: (231) 348-6660
Please download this form (at an appropriate and to-be-developed web page at the college’s web site) and provide the requested information after the relevant entries. Retain a hard copy of the completed form for your own files.
If you have any questions about this form or NORTH CENTRAL MICHIGAN COLLEGE's Intellectual Property Policy, please contact Dr. Peter Olson (231) 348‑6660, email@example.com.
CHECKLIST TO COMPLETE BEFORE SUBMISSION TO SPONSORED PROGRAMS
Has all appropriate supporting material been included?
NORTH CENTRAL MICHIGAN COLLEGE
INTELLECTUAL PROPERTY DISCLOSURE
No. _____________ (to be entered by Office of the Vice President of Instruction and Student Success)
NOTE: Disclosures are treated as confidential information. Except for individuals engaged in the evaluation and approval process, the information will not be divulged to others without the permission of the creator(s), except as required by law.
I. PRELIMINARY INFORMATION
1. TITLE OF WORK: ______________________________________________
2. TYPE OF WORK (examples: invention, software, book, article, video, film, other):
3. LIST OF CREATOR(S):
4. Was the effort that led to this work undertaken as part of a Sponsored Project?
Yes_____ No_____ If Yes, complete (a) - (d) :
(a) NORTH CENTRAL MICHIGAN COLLEGE Grant or Project
(b) Name of sponsoring agency or company:_________________________________
(c) Contract or Grant Period: Start: ______________ End: ______________
(d) Attach a copy of Grant or Contract document, if available.
5. As far as you know, does the sponsor have any claims to the creation?
Yes _____ No _____ Uncertain _____ (If Yes or Uncertain, please explain.)
6. Based on your understanding of the NORTH CENTRAL MICHIGAN COLLEGE Intellectual Property Policy, the intellectual property rights to this invention belong to and are owned by:
(a) _____ the creator(s)
(b)_____ NORTH CENTRAL MICHIGAN COLLEGE (with royalty sharing as per Intellectual Property Policy). If (a), please fill out the "Acknowledgment of NORTH CENTRAL MICHIGAN COLLEGE Ownership" form (Attachment 3).
II. DESCRIPTION OF CREATION
Brief Description (written for non-specialists): If the creation is a copyrighted work, describe its contents and attach a copy, if available. If the work is an invention, identify its novel or unusual features. (Please attach any sketches, drawings, photographs, or other materials that may help illustrate the creation.)
A. Record of Disclosure
1. Has the creation been described in a publication? Yes_____ No_____ Has it been described orally at public meetings? Yes_____ No_____ If Yes, provide details and attach copies of such publications or presentations.
2. Is a publication or oral presentation about the creation planned? Yes_____ No_____ If Yes, give date (estimate, if unknown) and attach copies, if available.
3. If applicable, has the creation been tested? Yes_____ No_____ Are test data available? Yes_____ No_____ If Yes, explain.
4. Are there known creations by others that are similar or related to this one? Yes_____ No_____ If Yes, describe, including information on relevant patents, publications, or presentations, if available.
5. Has information or material been disclosed to industry representatives? Yes_____ No_____ Has any commercial or non-commercial interest been shown? Yes_____ No_____ If Yes, name companies or institutions, and specific individuals and their titles, if known.
1. Briefly describe the technical impact this creation is likely to have on the field of endeavor. What are the possible uses of or markets for the creation?
2. Does the creation possess any disadvantages or limitations? Yes_____ No_____ If so, can they be overcome? Yes_____ No_____ If Yes, explain.
3. Please describe the creation’s current stage of development, projected timeline to completion, and needed resources.
4. Estimate the economic potential of this creation, if successfully commercialized, in terms of annual revenues:
less than $10,000 _____
$100,000-$1 million _____
over $1 million _____
5. If the creation is of a type on which patent(s) may be pursued, do you consider it worthwhile to spend up to $15,000 to obtain a U.S. Patent?
Yes_____ No_____ (Explain.)
6. Please list individuals (on or off campus) with technical, economic, or other knowledge in the field of the creation who could be asked to provide a confidential review, assessment, or evaluation of the technical or commercial potential of this creation.
C. Conception Record
While most creators keep notes and records to document their work and discoveries, these are often in a form that is not acceptable in a patent court as a valid "conception record" to prove when the work was first conceived. By completing the following "Execution of Witness" a Conception Record is established. The date of witnessing provides a fallback position if earlier records and dates are not acceptable.
EXECUTION OF WITNESS
This invention was first explained to me by the creator(s):
____________ [witness name] ___________ on the _________ (day) of ___________ (month), _________ (year) and understood by me, and/or the attached disclosure was read and understood by me on the __________ (day) of ____________ (month), ________ (year).
Signature of Witness Date
IV. INFORMATION FOR DETERMINATION OF OWNERSHIP
The following information is needed for the Intellectual Property Committee (IPC) to evaluate the ownership of the Intellectual Property according to item I.6. If the committee concludes that ownership rests with NORTH CENTRAL MICHIGAN COLLEGE, you will be required to sign an Acknowledgment Form. (See Attachment 3.)
1. Were NORTH CENTRAL MICHIGAN COLLEGE resources such as facilities, equipment, materials, funds, and information, or the time or services of yourself and/or other NORTH CENTRAL MICHIGAN COLLEGE employees, used in the production of the work or development of the creation?
Yes_____ No_____ (If Yes, describe the nature of these contributions. Note that for this purpose, Sponsored Research funds are considered NORTH CENTRAL MICHIGAN COLLEGE resources.)
2. Have you made or worked on this creation during your usual NORTH CENTRAL MICHIGAN COLLEGE working hours?
Yes_____ No_____ (Explain)
3. Do you consider this work a result of the normal activities expected of you by your appointment/employment by NORTH CENTRAL MICHIGAN COLLEGE (e.g., teaching, research, development, public service, etc.)?
Yes_____ No _____ (Explain)
4. Did you have an expressed (oral or written) agreement with NORTH CENTRAL MICHIGAN COLLEGE to produce this creation?
Yes _____ No _____ (Explain)
1. Names & Signature(s) of Creator(s):
2. If Sponsored Project funding was involved in the development of work, name and signature of Principal Investigator (Divisional Director or Vice President).
Typed Name Typed Title
3. Name and signature of Immediate Administrative Supervisor of the creators.
Typed Name Typed Title
Agreement to Share Research Materials
This is to acknowledge your request that certain research materials developed in the laboratory of
_________________________ [researcher name(s)] _________________ at NORTH CENTRAL MICHIGAN COLLEGE be transported to your laboratory at ______________________________________ for scientific research purposes. I/we also acknowledge the implied representation that you and your associates are cognizant of any potential hazards that may exist in working with these materials. The materials concerned, which are owned by NORTH CENTRAL MICHIGAN COLLEGE, are ________________ [describe] ______________.
I/we will be pleased to permit the use of these materials by you within your laboratory for our cooperative scientific research. However, I/we am/are requesting your agreement that the materials will be used only for our cooperative work, that you will bear all risk to yourself and/or any others resulting from your use, and that you will not pass on these materials, and their progeny or derivatives, to any other party or use them for commercial purposes without the express written consent of NORTH CENTRAL MICHIGAN COLLEGE. In addition, any public or written announcement of this work and/or its results must credit NORTH CENTRAL MICHIGAN COLLEGE as the source of these materials. You must keep us informed on a quarterly basis of any results obtained by using these materials, especially if publication in the open literature is contemplated, but also if no publication results. You understand that no other right or license to these materials, their progeny or derivatives, is granted or implied as a result of our transmission of these materials to you.
These materials are to be used with caution and prudence in any experimental work, since their characteristics are not entirely known.
If you agree to accept these materials under the above conditions, please sign the enclosed duplicate of this letter and return it to me/us. The materials requested will be sent to you upon our receipt of the signed duplicate letter.
Name & title of NORTH CENTRAL MICHIGAN COLLEGE Researcher(s)
Signature of NORTH CENTRAL MICHIGAN COLLEGE Researcher(s)
Name & Title of Researcher(s)
Signature of Researcher(s)
Immediate Administrative Supervisor
Immediate Administrative Supervisor
I/we accept all the conditions and stipulations noted above.
_____________________________ _____________________________ ____________
Name & Title of Requestor(s) Signature of Requestor(s) Date
Acknowledgment of North Central Michigan College Ownership
As stated in the attached College (NORTH CENTRAL MICHIGAN COLLEGE) Intellectual Property Disclosure Form No. __________ (Attachment 1), I/we, the undersigned, as the creator(s) of the creation described as _______________________________________________ do hereby acknowledge NORTH CENTRAL MICHIGAN COLLEGE’s ownership of, and hereby assign to NORTH CENTRAL MICHIGAN COLLEGE, all rights, titles and interests in and to the creation, including any and all copyrights, patents, reissues and extensions thereof. NORTH CENTRAL MICHIGAN COLLEGE also is the owner of all rights, titles and interest in the creation even if such creation is not patentable.
I/we agree that, in accordance with the NORTH CENTRAL MICHIGAN COLLEGE Intellectual Property Policy, I/we will execute all necessary assignments as requested by NORTH CENTRAL MICHIGAN COLLEGE, its successors and assigns, in order to facilitate the filing of patent applications and/or copyright registrations. I/we will render any reasonable assistance that is requested to aid in the preparation of such applications.
Prior to the execution of this Acknowledgment, we have not granted the right or license to make, use, or sell said creation to anyone except NORTH CENTRAL MICHIGAN COLLEGE, nor have we otherwise encumbered our rights, titles, or interests in said creation. We will not execute any instrument in conflict with this Acknowledgment.
All royalties, rents, payments, or cash receipts from the sale, assignment, transfer, licensing or use of the creation shall be the property of NORTH CENTRAL MICHIGAN COLLEGE and distributed according to provisions of the Intellectual Property Policy current at the time of signature. Any share of revenues to be paid to the creator(s) shall be distributed as follows (percentages must total 100% of the creator/s royalty shares). If all creators will share equally, so indicate by listing "equal" as the percentage. DO NOT LEAVE BLANK.
IN WITNESS WHEREOF, we have hereby affixed our signatures:
Date Creator(s) Signatures Percentage
______ ________________________ ______________________ _______________
______ ________________________ ______________________ _______________
______ ________________________ ______________________ _______________
Total = 100%
Royalties for College-Owned Disclosures
Below is the approved cost share for property that generates royalty revenues, indirect costs, and direct expenses with one creator. NORTH CENTRAL MICHIGAN COLLEGE’s Intellectual Property Policy, Article VII.B., sets royalty sharing among creators and NORTH CENTRAL MICHIGAN COLLEGE as follows: 40% to the Creator(s), 25% to the General Fund, 10% to Foundation, and 25% to the College/Department or equivalent administrative unit of the Creator(s).
Invention #: U.S. Dollar Amount
Royalty Revenue for fiscal year _______: ____________
Minus other authorized costs (see Sect. VII.A) ____________
Balance to be distributed ____________
Creator(s) -- 40% ____________
General Fund -- 25% ____________
Foundation -- 10% ____________
College / Department or
equivalent administrative unit -- 25% ____________
* * * * *
(Original assembler, “author”: Eric M. Grandstaff, NCMC LAT)
ITV/VIDEOCONFERENCING ROOM POLICIES ON
CLASS CANCELLATION, COLLEGE BREAK, AND PENALTIES
College Holidays and Spring Breaks
In general, when the College is closed for a holiday, its ITV facilities are closed. North Central’s ITV facilities remain open and available for use during its spring break.
Inclement Weather at University Site
If the university’s campus is closed or classes canceled at the university preventing the transmission of an ITV class; OR, the instructor does not hold an ITV class, it is the responsibility of the university to notify its students of the cancellation, as North Central Michigan College does not maintain a class list/roster. North Central Michigan College will post the closing on the ITV classroom door, indicating the university’s cancellation.
Inclement Weather on North Central Michigan College Campus
If North Central’s campus is closed due to weather: ITV classes WILL be canceled. North Central’s Distance Education Services will notify you as soon as WE have received a closing notice from the College’s administration. It is the responsibility of the university to notify its students of the cancellation, as North Central Michigan College does not maintain a class list/roster. North Central Michigan College will not bill for ITV services in the event of inclement weather.
Cancellation of a Semester Class
North Central Michigan College welcomes university partners, who through Interactive Television (ITV) provide four-year and Master’s level programs through the facilities of North Central Michigan College.
The penalties for late cancellation of an ITV class are as follows:
LEARNING SUPPORT SERVICES ACCEPTABLE USE POLICY
Learning Support Services (LSS) is a free lab and study center for students at North Central Michigan College as well as local community members. The use of the LSS lab is a privilege and not a right. Users of this lab must follow certain guidelines and regulations for its use or they will no longer retain the right to use LSS. By using any LSS equipment, the user is agreeing to abide by the LSS acceptable use policy.
LSS's acceptable use policy covers all computers and equipment in the LSS labs or classroom, including servers used in this space.
Students enrolled in courses at North Central Michigan College may use the lab after filling out and submitting an application for use each semester. Community members may use LSS only when no students are waiting to use equipment in the lab. All users must sign in and sign out of the lab when using LSS resources.
NCMC personnel reserve the right to determine which specific practices are considered acceptable and which are not and to modify the LSS acceptable use policy.
Computers and equipment at LSS are designated primarily for educational purposes. This includes work that must be done to fulfill requirements for a course being taken at NCMC or at one of its university partners. All other uses (Internet browsing for entertainment, personal email, non‑College related research or use) are secondary to educational uses. Furthermore, NCMC/University Center student use takes precedence over any and all use by community members. Community members will be asked to give up equipment they are using if a student is waiting to use that equipment.
Users may not use LSS equipment, networks, or services to engage in activity that violates local, state, federal, or international law or that is intended to obscure illegal activity.
Users may not change the hardware or software configuration of LSS equipment.
Game playing that compromises the integrity or the load of the network is prohibited. Other emerging recreational games that inhibit legitimate educational and research use by other users will be prohibited at the discretion of NCMC staff.
Users may not view offensive information in the LSS lab, including, but not limited to: pornographic images, images of a sexual nature, images involving sexual activity, hate sites, or any website that promotes violence or illegal activities. Users may not submit or distribute materials that are considered illegal to possess, or the distribution of which would violate the legitimate rights of its owner and licensee, or which are not considered consistent with accepted community standards.
Users may not use the LSS lab in a manner that intentionally or negligently disrupts normal network use and service. Such disruption includes, but is not limited to: intentional or negligent propagation of computer viruses, sending offensive messages, knowingly causing a system crash, violating the personal privacy of another, and the unauthorized access to protected and/or private network resources. NCMC personnel will be the sole determiners of what is considered unacceptable.
Users may not violate the legal protection provided by copyrights, licenses, or other legal means. They may not make copies of any licensed or copyrighted computer program found on any LSS computer. They may not share with others messages, information, or data that is private, licensed, proprietary, or covered by non‑disclosure agreements.
Users may not engage in any activity that might compromise the confidentiality of electronic mail or other information not intended for general consumption.
Users may not operate businesses or other money‑making ventures from the LSS lab or using LSS equipment or resources.
Users will follow any guidelines not listed here that are established by LSS staff. In addition, all users will treat lab staff with respect and agree to leave promptly when the lab has closed.
Users who violate the acceptable use policy will face expulsion from the lab. For minor violations, a verbal and then written warning will be issued before expulsion. For major violations, the user will be denied any LSS lab privileges immediately. NCMC personnel are the sole determiners of minor and major violations of the acceptable use policy.
Questions or comments regarding this policy should be directed to:
Director of Learning Support Services
North Central Michigan College
LIBRARY ACCESS POLICY
The Library exists primarily to serve the needs of students, faculties, and staff. However, the Library is also available to members of the general public with a legitimate need. All users are required to abide by the Library’s Conduct Policy and may be asked to formally sign in upon arrival and leave either a driver’s license or other form of valid identification at the main desk.
LIBRARY CONDUCT POLICY
To insure a pleasant and productive environment for study and research, the Library expects all users to refrain from the following activities:
It is the policy of North Central Michigan College to permit travel for educational purposes for faculty, staff, and students. Students must have a signed “Accident Waiver and Release of Liability” form on file prior to each trip.
Employees and students of North Central Michigan College must comply with all Federal Copyright laws.
CREDIT FOR PRIOR LEARNING POLICY
North Central recognizes the fact that our students bring differing experiences that we may wish to count as academic credit toward the attainment of a certificate or degree. To pilot a means by which we might recognize some of those experiences, North Central has adopted the following policy:
Students who have taken Certified Nurse Aide Training and/or EMT-Basic Training from a non-college entity and are able to provide documentation of passing certifications, the College will grant credit on their academic transcript (AH 154 and/or EMS 110, respectively). Students will provide a copy of their valid certificate from Prometric for the CNA test; The College will validate a student’s current EMT-Basic license using the state website: http://w3.lara.state.mi.us/free/.
The student should supply documentation to the Registrar’s Office in Student Services along with the “Credit for Prior Learning Form,” which is also available from the Registrar. A determination will be made within 14 days.
The cost for this process will be $25 per contact hour. Once payment has been received, the credits will be posted on a student’s North Central transcript. The course(s) will be noted “Credit for Prior Learning” and will satisfy degree/certificate requirements at North Central. The course(s) may not transfer to other colleges/universities.
In addition, North Central will recognize up to 45 credits for Advanced Placement (AP) and/or College-Level Examination Program (CLEP), provided scores on the AP are three or higher and CLEP scores are 50 or above.
Military Service School credit may be awarded where such credit is applicable to the student’s declared program of study. Evaluations are consistent with the American Council on Education’s Guide to the Evaluation of Education Experiences in the Armed Forces recommendations. North Central allows up to 45 semester credits from military service schools.
No more than 45 semester credits from all external sources will be utilized in transfer by North Central toward a degree or certificate. At least 15 semester credit hours must be taken from North Central (8 credit hours for a certificate of development) before a certificate or degree may be earned.
General Admission Policy
North Central Michigan College follows an open-door policy of admitting high school graduates or GED holders, non-high school graduates at least 18 years of age, and high school students under Michigan Dual Enrollment guidelines.
All students must demonstrate the ability to benefit from the instructional programs offered by the College. Testing (ACT/SAT or COMPASS) and/or prior college transcripts are used to determine ability to benefit.
Revised October 2012
ENROLLMENT OF UNDOCUMENTED ALIENS
North Central Michigan College does not admit undocumented or illegal aliens.
RECORD SUSPENSION (HOLD) POLICY
North Central Michigan College may place a "hold" on a student's record for a variety of reasons. A "hold" indicates that records cannot be released or a registration cannot be processed. Reasons for a "hold" include:
A "hold" may be placed at the request of the NCMC Business Office against the enrollment of a student or the release of official transcripts when he/she has failed to discharge his/her financial obligations to the College.
A "hold" may be placed at the request of the Vice President of Student Affairs against the enrollment of students who have been suspended or expelled for disciplinary reasons.
A "hold" may be placed by the library against the enrollment of a student who has failed to return a library resource or who has failed to pay fines or charges owed to the library.
A "hold" may be placed at the request of the Vice President of Student Affairs against the enrollment of students who have left the College because of psychological or medical problems, pending demonstration to the satisfaction of the College that such problems have been resolved.
A "hold" may be placed at the request of the Vice President of Student Affairs against the enrollment of a student for failure to maintain the standards outlined in the academic standards policy, detailed in the Student Handbook.
REPEATING COURSES FOR IMPROVEMENT OF GRADE
Students may repeat courses, when available, at their own discretion in an effort to improve grades. In such cases, no additional credit will be allowed. The last grade earned will be the student's official grade for the course. Courses may be repeated no more than three times. Please note: The College is under no obligation to schedule and/or continue discontinued courses to make them available. Final grades and academic dishonesty penalties may be appealed according to that procedure described in the Student Handbook, available from the Student Services Office.
Soliciting in campus buildings or on campus grounds is prohibited. Exceptions are made for ticket sales for campus functions only when approved by the Vice President of Student Affairs.
Any off-campus organization wishing to distribute information must have the prior approval of the Vice President of Student Affairs.
STUDENT CONDUCT POLICY
North Central Michigan College observes procedural and substantive due process in disciplinary actions. This includes equality of enforcement, clear notification of charges, opportunity to be heard, and right of appeal. The College reserves the right to enforce the withdrawal, dismissal or suspension of students who do not maintain satisfactory standards of conduct and/or scholarship as determined by the College.
A complete description of North Central Michigan College’s procedural due process, disciplinary actions, forms of misconduct, and consequences appear in the North Central Student Handbook published annually and made available to students throughout the year. Copies are available from the Student Services Office.
STUDENT NAME CHANGE POLICY
Students requesting name changes are required to submit to Student Services a copy of the legal document authorizing such change (marriage license, divorce decree, court order, etc.). A current driver’s license reflecting the change may also be accepted. Questions regarding this policy or possible exceptions to it should be directed to the Vice President of Student Affairs.
NORTH CENTRAL MICHIGAN COLLEGE POLICY ON STUDENT ORGANIZATIONS
This request will be considered by the Student Senate, which will forward the request with the Senate's recommendations to the Vice President of Student Affairs for administrative approval. When approval has been given, the Student Senate Secretary will inform both the Senate and the organization of its recognized status. An announcement shall be made in the College paper and/or Student Senate Newsletter. No privileges will be granted to an organization until it has been approved and officially recognized by both the Senate and the Vice President of Student Affairs.
This policy became effective February 6, 1978.
STUDENT RECORDS AND INFORMATION
Pursuant to the Family Educational Rights and Privacy Act of 1974, students at North Central Michigan College are entitled to review records, files, documents, and other materials containing information directly related to them which are maintained by the College. In accordance with regulations issued by the Secretary of Health, Education and Welfare, students may request a hearing to challenge the content of educational records to insure that the records are not inaccurate, misleading, or otherwise in violation of their rights. A student may insert in his or her records a written explanation in regard to the contents of such records if suggested corrections or deletions are not made by the College.
Access and review are subject to the following conditions:
The Act further states that certain information can be constructed to be directory information which is available to the public. These are the items the College declares to be directory information available to the public: name, primary field of study, dates of attendance, and whether or not the student is currently enrolled. A student has the right to inform the College that any or all of the above information should not be released without his/her prior consent. Students who wish to restrict the release of this information must complete a written request to that effect at the Student Services Office. Any information other than the items listed previously will not be released by the College without the student's specific written permission except as provided by law.
STUDENT STANDARDS OF CONDUCT
Students are responsible for obeying municipal, state and federal laws which govern the community as well as the rules and regulations of the College. If a student participates individually or as a member of a group in any violation of Conduct Standards (listed below), he or she can be subject to disciplinary action. Further, sanctions may be imposed upon student groups or organizations, including the sanction of deactivation which entails the loss of all the privileges and/or College recognition for a specified period of time. The Student Conduct Standards also apply to off-campus activities, such as field trips, off-campus classes and College-sponsored events. On a case-by-case basis, the Vice President of Student Affairs or other appropriate Vice Presidents will determine if a hearing is necessary.
Enrollment carries with it obligations relative to conduct both within and outside the classroom. If a student is accused of less than acceptable behavior, College procedures provide for due process to ensure that the student receives fair and equitable treatment.
Forms of Misconduct:
The following forms of misconduct will not be tolerated by the College:
1. Unauthorized entry into a file, whether to use, read, change, or for any other purpose.
2. Unauthorized transfer of a file.
3. Unauthorized use of another individual’s identification and password.
4. Use of computing facilities to interfere with the work of another student, faculty member, or College official.
5. Use of computing facilities to send obscene or abusive messages.
6. Use of computing facilities to interfere with normal operation of the College’s computing system.
7. Use of computing facilities in a manner which violates state or federal copyright laws, e.g., unauthorized duplication of copyrighted or licensed software.
Students may withdraw from a class through the 14th week of class for the fall and winter semesters and through the sixth week for the summer semester.
A grade of "W" is assigned on the student's transcript for these courses. Students who stop attending classes but do not officially withdraw receive the grade of "E" at the end of the semester.
North Central Michigan College will award only the highest credential within a given academic discipline for which a student is eligible in a given semester.
STUDENT CALLED TO ACTIVE MILITARY DUTY DURING SEMESTER
Students called to active military duty during a semester may elect to partially or fully withdraw from the semester. All tuition and fee charges will be removed on the withdrawn courses regardless of the time spent in class. If the student’s tuition bill has already been paid by the student without any financial aid assistance, a refund will be given.