CAMPUS SECURITY POLICIES AND PROCEDURES
Pursuant to the Crime Awareness and Campus Security Act of 1990, North Central Michigan College adopts the following security policies and procedures:
North Central Michigan College is committed to providing a safe and secure environment to all students, employees and visitors while pursuing activities on campus, and also at College sponsored instructional activities at its off-campus locations.
Emergencies occurring on-campus or at any of the College’s off-campus locations should be immediately reported to 911. Reports of non-emergency criminal actions should be directed to the Vice President of Student Affairs at 348-6618. All such calls/reports will be thoroughly investigated by the Vice President of Student Affairs or his/her designated representative together with the appropriate law enforcement officials as necessary. Violation of North Central Michigan College regulations, policies or conduct standards by students or employees will be administered in accordance with the appropriate disciplinary procedures. Violation of city/local/state or federal ordinances and regulations by students, employees and others will be referred to the appropriate law enforcement authority for subsequent action. The Vice President of Student Affairs will maintain all records or reports of alleged offenses, associated investigations and related action taken. The College does not have procedures for voluntary, confidential reporting of crimes nor does it authorize its professional counselors to inform students to voluntarily and confidentially report crimes for inclusion in the Annual Security report. The Annual Security Report is prepared by the Vice President of Student Affairs with information from local law enforcement agencies and incident reports.
Reports of criminal actions or other emergencies occurring in connection with College sponsored instructional activities at its off-campus locations should be reported immediately to appropriate local police authorities by dialing 911. The College does not sponsor or recognize off-campus student organizations.
In the event that a situation arises, either on or off-campus, that, in the judgment of the President, constitutes an ongoing or continuing threat, a campus wide “timely warning” will be issued. The warning will be issued through multiple communication methods, including the college website, email and emergency notification system.
TECHNOLOGY AND FACILITIES COMMITTEE
The President appoints a Technology and Facilities committee to review NCMC's security issues and recommend security policy adjustment to the President as necessary. Minutes of each meeting will be prepared and distributed to the campus community.
CAMPUS LAW ENFORCEMENT
The College has not found it necessary, appropriate or cost effective to maintain a separate law enforcement division or security department at this time and relies upon the City of Petoskey Department of Public Safety and other local law enforcement agencies for law enforcement on the College campus and its off-campus locations. The College maintenance staff under the direction of the Physical Plant Director is usually on duty at times when little or no activity is taking place upon the campus as well as during normal business hours and is expected to act as the "front line" for campus security, reporting unusual activities to the Vice President of Student Affairs upon a staff incident report form, or, if necessary, calling in the City of Petoskey Department of Public Safety. The maintenance staff is expected as a part of its duties to make inquiry of persons who frequent the campus but are not recognized as students, employees or other persons connected with the College and appear to have no particular reason to be on campus. The maintenance staff is not expected to make an incident report as a result of such inquiries unless the inquiries produce a reasonable suspicion of illegitimate activity. If an incident report form is transmitted to the Vice President of Student Affairs, actions should be taken in accordance with the procedures above set forth. The College maintenance staff should be a reporting agency only and not attempt to exercise police powers other than remaining vigilant for unusual activities upon the campus and the making of reasonable inquiries as above set forth.
RESIDENCE HALL AND CAMPUS BUILDINGS SECURITY POLICIES
The Residence Hall is locked from 10pm through 8am, Monday – Thursday. Starting at 5pm Fridays, doors are locked and are not re-opened until 8am Monday. Residents have access to the building via room key or electronic, magnetic key. Non-residents must show picture ID and must be escorted from the lobby by a resident. Any incidents of theft in the building must be reported upon discovery to the Director of Campus Housing.
Other campus buildings are locked and unlocked by the maintenance staff at such times as may be specified by the Physical Plant Director based upon College class and administrative work schedules. The City of Petoskey Department of Public Safety is the agency primarily relied upon by the College for the prevention and investigation of accidents, fire and crime. It should be contacted immediately in any emergency situation occurring outside of normal campus business hours or at any time that the Vice President of Student Affairs is not available.
CAMPUS ACCESS POLICY
The President, or any person designated by the President, may restrict or deny any person's access to the entire campus if the person engages in conduct outlined above.
CHILDREN ON CAMPUS
Children under age 12 not enrolled in a College activity must be under the direct supervision of a responsible adult any time they are on College property. Students are not to bring children to class unless the child’s attendance is required as part of the student’s responsibilities in completing a course assignment or the student receives prior permission from the instructor. The College assumes no responsibility for the safety of children left unattended on its property.
DRUG-FREE SCHOOL POLICY
DRUG-FREE WORKPLACE POLICY
Any employee of North Central Michigan College who uses illicit drugs, hallucinogenics, controlled substances, or unauthorized alcohol (“substances”) during working hours or who attempts to work while under the influence of same, potentially endangers him/herself as well as other employees.
Violation of this policy will lead to discipline up to and including immediate discharge.
Employees interested in seeking alcohol/substance abuse counseling should contact one of the following agencies:
North Country Community Mental Health Services Bay Area Substance Education Services
Harbor Hall Inc. 231-347-5511 North Country Community Mental Health Services
Northern Michigan Substance Abuse Services North Country Community Mental Health Services
North Country Community Mental Health Services
CAMPUS SAFETY AND SECURITY POLICY
North Central Michigan College shall and does maintain a comprehensive Emergency Procedures Guide for the safety and security of College employees, students, and visitors on the College’s Petoskey campus. The Guide currently encompasses the following and may be amended, as necessary: bomb threats, building evacuations, dangerous persons on campus, neighborhood intruders, hostages, fires, gas leaks, release of hazardous materials, lockdowns, medical emergencies, missing students, off-campus emergencies, serious injuries or death, sexual offenses, suicides, student unrest, and weather.
The Guide shall be reviewed, tested, and updated at least once each school year by the Campus Security Committee assisted by appropriate College employees and local public safety personnel. Employees shall be provided information about the Guide at the time of initial employment and at least once each year thereafter.
Currently updated copies of the Guide shall be made available to all College administrators and employees. Current copies shall, also, be supplied to Petoskey Public Safety and the Charlevoix-Cheboygan-Emmet Office of Emergency Management.
The possession or use of explosives, weapons, firearms, knives, or fireworks is prohibited in campus buildings or on campus grounds.
FREEDOM OF ASSEMBLY
No person or persons shall assemble in a manner which obstructs the free movement of persons about the College or the free normal use of College buildings and facilities, or prevent or obstruct normal operations of the College.
COLLEGE NATURAL AREA CONDUCT POLICY
The College owns 200 acres adjacent to its campus which has been designated as a natural area. The following regulations apply to use of this facility.
a. Fires or burning of any kind are not permitted.
b. Dogs are permitted only if on a suitable leash.
c. Overnight camping (as defined in North Central Michigan College Campus Security Policy) is not permitted.
d. No bicycles are permitted.
North Central Michigan College (NCMC) follows an open door policy of admitting (a) high school graduates/GED (b) non-high school graduates 18 years or older (c) high school students under Michigan dual enrollment guidelines.
It is the policy of NCMC to ensure that all employees and students are aware of its commitment to both equal opportunity employment and equal opportunity and treatment of all persons.
It is the policy of NCMC to offer admissions, housing, employment, campus activities and financial aid without regard to race, color, national origin, religion, sex, sexual orientation, age, height, weight, marital status or familial status or disability protected by relevant law.
NCMC complies with Executive Order 11246, Titles VI and VII of the Civil Rights Act of 1964, as amended, Title II of the Americans With Disabilities Act of 1990 (ADA), as amended, Title IX of the Educational Amendments of 1972, as amended, Section 503 and 504 of the Rehabilitation Act of 1973, as amended, The Age Discrimination Act of 1975, as amended and all implementing regulations, the Age Discrimination in Employment Act of 1967 and all State of Michigan statutes prohibiting discrimination.
Any person who believes that he/she has been discriminated against by NCMC or any of its departments or personnel in violation of this policy should immediately file a Complaint with the Vice President of Finance & Facilities and request a copy of the NCMC Discrimination Grievance Procedures which provide for the prompt and equitable resolution of complaints alleging discrimination prohibited by federal, state and local statutes and ordinances. The Discrimination Grievance Procedures are also available on the NCMC website: www.ncmich.edu.
Questions concerning the NCMC non-discriminatory policy may be directed to the NCMC Vice President of Finance & Facilities, 1515 Howard St., Petoskey, Michigan 49770; Telephone: 231-348-6603.
Questions regarding Title IX should be directed to the NCMC Vice President of Student Affairs, 1515 Howard St., Petoskey, Michigan 49770; Telephone: 231-348-6618; Email: TitleIXCoordinator@ncmich.edu.
Inquiries by disabled students regarding academic support services should be directed to the Director of Learning Support Services at the same address as above, or call 231-348‑6817.
The Board of Trustees delegates the development and adherence to the “Discrimination Grievance Procedures” to the President.
Revised 10/07/14; Title IX contact information updated 10/23/15
DISCRIMINATION GRIEVANCE PROCEDURES
North Central Michigan College Discrimination Grievance Procedures are adopted in accordance with the non-discriminatory policy of the College and apply to all complaints of discrimination made by any person under the Age Discrimination Act of 1971 and its implementing regulations, Titles VI and VII of the Civil Rights Act of 1964, Americans with Disabilities Act of 1990, Sections 503 and 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, Title IX of the Education Amendments of 1972, Executive Order 11246 and all State of Michigan statutes prohibiting discrimination in any form.
(1)The name, address and telephone number of the person making the complaint (Complainant)
(2)A concise description of the alleged discriminatory act or action
(3)The date or dates of the alleged discriminatory action
(4)The name of the person or persons alleged to have engaged in the discriminatory act or actions
a. Informal Resolution:
The Vice President, or his/her designee may determine whether the complaint can be promptly resolved informally. (Examples: simple miscommunication or where an accused party admits wrongdoing and agrees to the appropriate corrective action). Informal resolution, shall, if indicated, be attempted as soon as possible and need not await a written response from the accused party unless deemed necessary by the Vice President (or designee). No Complainant shall be required to submit or consent to an informal resolution procedure and may at any time, before, during or after the initiation of the informal process, demand formal resolution of the complaint pursuant to Section 2. b. below. When a Complaint is informally resolved, a written summary of the resolution shall be provided to the NCMC President and all parties.
b. Formal Resolution:
(1)Response: An accused party shall be promptly provided with a copy of the Complaint and shall file a written Response with the Vice President within ten (10) days thereafter. The Vice President may waive the requirement for a written response if the matter has been informally resolved.
(2)Investigation & Hearing: When a Complaint has not been informally resolved, the Vice President or his/her designee (Investigative Hearing Officer) shall conduct an appropriate, full and impartial investigation of the issues raised in the Complaint. The Vice President or the designated Investigative Hearing Officer shall convene a formal administrative hearing at which the Complainant and the accused shall each have the right to submit sworn testimony of witnesses and other evidence relevant to the filed Complaint. All parties shall be advised of and entitled to the assistance of counsel at all times during the process and strict rules of evidence shall not apply. The Vice President or designated Investigative Hearing Officer may also, in or outside of the context of a hearing, call upon and interview persons he/she believes may have knowledge bearing on the matters raised in the Complaint and may require any party, at any time during the process, to provide additional documentation, information or evidence that the Officer may deem appropriate. The investigation shall commence and formal hearing convened no later than thirty (30) days after the accused has filed a Response and may be adjourned from time to time by agreement of the parties specifically waiving the time requirements of the grievance procedure as contained herein. Absent such a waiver, the investigation and formal hearing shall be completed within ninety (90) days after the original submission of the Response to the Complaint.
3. FINDINGS & DETERMINATION
Within thirty (30) days after the completion of the investigation and formal hearing on the Complaint, the Investigative Hearing Officer shall issue a Determination, which shall include written findings as to the validity of the Complaint and recommendations for resolution of the Complaint. Copies of the Determination shall be served upon both the Complainant and the accused within five (5) days after its issuance. If the findings include evidence of discrimination in the process, activity, policy, standard or method of administration, recommendations for changes shall be made and the efforts for such changes shall be coordinated with the department or unit of NCMC whose activity, policy, standard or method of administration is at issue. NCMC shall, if discrimination (including age discrimination) is found, make all reasonable, appropriate and necessary efforts to remedy such discriminatory practice(s) to ensure that such practice(s) not recur. In the event that the Complainant was adversely affected by a decision found to be discriminatory, the Complainant shall be given the opportunity for the decision to be reconsidered in light of the revised process, policy, activity, standard or method of administration.
If insufficient evidence of discrimination is found, written notice of that finding and its rationale shall be provided to both the Complainant and the accused together with a Notice informing the Complainant of a right to appeal the Determination to the NCMC President within ten (10) days of the receipt of the Notice.
Anything herein to the contrary notwithstanding, either party has the right to appeal a Determination made hereunder to the NCMC President within ten (10) days after the party has been served with the Determination.
Either party may appeal the Vice President or designated Investigative Hearing Officer’s Determination by filing a written Notice of Appeal with the NCMC President within ten (10) days after receipt of the Determination. The Notice shall include a copy of the Determination and state the basis for the Appeal, providing any additional or supplemental information or evidence that may support the Appeal. A copy of the documents filed by the Appellant shall be provided the other party who may file a Rebuttal Statement within ten (10) days of receipt of the Notice of Appeal.
The President shall review the record of the hearing officer’s investigation and any further information or evidence submitted with the Appeal and may consider any other relevant information that may come to the President’s attention. After appropriate consideration, the President may take any suitable action, including, but not limited to, affirming, modifying or reversing the Determination or requiring additional investigation. The President shall provide a written decision on the Appeal to all parties and the pertinent department/unit of NCMC. There shall be no further levels of review or appeal beyond the President.
5. DEVIATION FROM THE PROCESS
Except by written agreement of the parties, waiving time lines and agreeing to different time lines, the President and only the President may approve a deviation from these procedures and then, only upon proof of extenuating circumstances.
NORTH CENTRAL MICHIGAN COLLEGE COLORS
Blue and Gold have been designated as the official colors of North Central Michigan College.
Parking is permitted only in designated parking areas. Vehicles parked in undesignated areas may be towed at owner’s expense.
POLICY REGARDING PERSONA NON GRATA STATUS FOR NONSTUDENT VISITORS
PETS ON CAMPUS
Pets brought to campus must be leashed at all times. Pets are prohibited in any of the campus buildings, including the Residence Halls, with the exception of animals specifically trained to assist a person with a disability.
PUBLIC USE OF NCMC FACILITIES
It is the policy of North Central Michigan College to provide all necessary and essential services to students and faculty appropriate to general activities and commensurate with functions usually associated with community colleges. The general public is encouraged to utilize all facilities and services in accordance with the purposes and goals of the College regarding community enrichment and service, however, no person is permitted to use College facilities for business or commercial purposes without approval of the College administration pursuant to a mutually agreed upon utilization contract. It is understood that some services, including the operation of a Conference Center, provided by North Central Michigan College may duplicate those offered by the private sector, but nonetheless, are appropriate to a proper utilization of facilities and realization of the College's purposes and goals. Except under extraordinary circumstances, facilities may only be rented for their intended purpose (as defined in the Campus Master Plan.)
SEXUAL HARASSMENT POLICY
It is the policy of North Central Michigan College to maintain a place of employment and education that is free of harassment in general and especially harassment that is sexual in nature.
Definition: Sexual harassment, as summarized from the E.E.O.C. guidelines, includes unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications of a sexual nature when:
1.Submission to or rejection of such conduct is made either explicitly or implicitly a term or condition of an individual's employment or grade; or
2.Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance
or creating an intimidating, hostile, or offensive working environment.
The purpose of this policy is to communicate to all employees and students what constitutes sexual harassment in accordance with E.E.O.C. guidelines, to reassure employees and students that sexual harassment will not be tolerated, and to provide a procedure to investigate and resolve sexual harassment complaints.
This policy applies to all employees and students and will be administered by the Vice President of Finance and Facilities.
A person should report an incident of sexual harassment, including, but not limited to, sexual assault, domestic assault, dating violence and stalking by speaking to a North Central employee.
The Vice President of Finance and Facilities or designated representative will conduct a full, fair, and impartial investigation of the allegation.
Within twenty-one (21) days after the original submission of a Response to the Complaint, the Investigative Hearing Officer shall issue a Determination, which shall include written findings as to the validity of the Complaint and recommendations for resolution of the Complaint. If the findings include evidence of discrimination in the process, activity, policy, standard or method of administration, recommendations for changes shall be made and the efforts for such changes shall be coordinated with the department or unit of NCMC whose activity, policy, standard or method of administration is at issue. In the event that the Complainant was adversely affected by a decision found to be discriminatory, the Complainant shall be given the opportunity for the decision to be reconsidered in light of the revised process, policy, activity, standard or method of administration. If insufficient evidence of discrimination is found, written notice of that finding and its rationale shall be provided to the Complainant within the twenty-one (21) day time period together with a Notice informing the Complainant of a right to appeal the Determination to the NCMC President within five (5) days of the receipt of the Notice. Anything herein to the contrary notwithstanding, a Complainant has the right to appeal any Determination made hereunder to the NCMC President.
Either party may appeal the Investigative Hearing Officer’s Determination by filing a Notice of Appeal with the NCMC President within five (5) days after receipt of the Determination. The Notice shall include a copy of the Determination and state the basis for the Appeal, providing any additional or supplemental information or evidence which may support the Appeal. A copy of the documents filed by the Appellant shall be provided the other party who may file a Rebuttal Statement within five (5) days of receipt of the Notice of Appeal.
The President shall review the record of the hearing officer’s investigation and any further information or evidence submitted with the Appeal and may consider any other relevant information that may come to the President’s attention. After appropriate consideration, the President may take any suitable action, including, but not limited to, affirming, modifying or reversing the Determination or requiring additional investigation.
The President shall provide a written decision on the Appeal to all parties and the pertinent department/unit of NCMC. There shall be no further levels of review or appeal beyond the President.
Title IX prohibits retaliation against victims. North Central will take steps to prevent retaliation and will respond to any retaliatory acts with due diligence and discipline.
Personnel will be protected against reprisals for exercising the right to invoke this policy and also from false and/or unsubstantiated accusations.
North Central Michigan College (“the College”) is dedicated to maintaining a healthy work and learning environment for all students, employees and visitors. While the College already prohibits smoking inside its buildings and facilities, beginning on the 1st day of August 2011, the policy will expand to prohibit tobacco use in all outdoor locations owned or controlled by the College. Smoking is allowed only on the inside of individual automobiles.
Specifically, this policy is intended to eliminate the potential for exposure to second-hand smoke and encourage a healthy lifestyle for employees and students. For purposes of this policy, tobacco is defined as any tobacco product, including e-cigarettes and smokeless or spit tobacco.
If it is necessary to cancel classes on campus, the administration will make every effort to notify all local radio and TV stations by 6:30 a.m. for day classes and 4:00 p.m. for evening classes.
Cancellation of classes in Gaylord or Cheboygan follow the policy of those schools, which will also be announced on local radio and TV stations.
If classes are canceled, employees will not be required to report to work unless specifically requested by their supervisors.
If the College does not close and an employee cannot get to work because of weather, that person may use personal or vacation time for that day or may make arrangements with his/her supervisor to make up the time missed.
VAN POLICY FOR FACULTY AND STAFF
Vans are available on a first come, first serve basis. Reservations are made with the Secretary of the Vice President of Finance and Facilities. Any emergencies or exceptions will need the approval of the Vice President of Finance and Facilities.
The van is available primarily for the use of faculty and staff who have limited travel budgets. The vice presidents agreed that, in most cases, they would relinquish their reservation if needed by someone else. In those cases, you should contact that vice president personally.
Bulletin Board Posting Policy
Anyone wishing to post advertisements or announcements must take these to the Student Services Office for approval of content and purpose. Any advertisements/announcements without a stamp of approval are subject to immediate removal. All advertisements/ announcements may be posted for a maximum of thirty (30) days and will be removed.
Acceptable areas of posting are the designated bulletin boards in all campus buildings. Postings that have not been approved or are not posted in acceptable areas may be removed by the College.
Posting on glass doors and windows is prohibited.
NORTH CENTRAL MICHIGAN COLLEGE
INFORMATION TECHNOLOGY RESOURCES
This policy is designed to guide students, faculty and staff in the acceptable use of computer systems, networks, telephones, voice mail, fax machines, and other information technology resources at North Central Michigan College.
2.0 Guiding Principles
2.1 The College community is encouraged to make innovative and creative use of information technologies in support of educational, scholarly, and administrative purposes.
2.2 North Central Michigan College recognizes the importance of copyright and other protections afforded to the creators of intellectual property. Users are responsible for making use of software and other information technology resources in accordance with copyright and licensing restrictions and applicable College policies. Using information technology resources in a manner violating these protections, or furthering the unauthorized use or sale of protected intellectual property, is prohibited.
2.3 North Central Michigan College cannot protect individuals against the receipt of potentially offensive material. Those who use electronic communications occasionally may receive material that they might find offensive, not consistent with community standards, or not suitable for children. Use of any information obtained through North Central’s campus network and/or Internet access is at one’s own risk. North Central Michigan College and its campus network/Internet service will abide by local legal standards concerning pornography. Those who make personal information available about themselves through the Internet or other electronic media may expose themselves to potential invasions of privacy.
2.4 Information technology resources are provided to support the College's scholarly, educational, and administrative activities. Information technology resources are limited, and should be used wisely and with consideration for the rights and needs of others.
2.5 The use of North Central Michigan College computer systems, networks, telephones, voice mail, fax machines, and other information resources is a privilege, not a right, and inappropriate use of such resources may result in suspension or termination of privileges and/or other discipline.
2.6 Information technology at North Central Michigan College is a non-public forum.
3.0 User Responsibilities
3.1 Users are expected to use computer and network resources in a responsible manner. Users should take appropriate precautions to ensure the security of their passwords and prevent others from obtaining access to their computer resources. Convenience of file or printer sharing is not a sufficient reason for sharing computer accounts and passwords.
3.2 The following behaviors are prohibited while using College information technology resources, including computers and networks owned or operated by North Central Michigan College, or to which North Central Michigan College is connected.
3.3 Users should remember that information distributed through the College's information technology resources may be considered a form of publication. Although North Central Michigan College does not take responsibility for material issued by individuals, users must recognize that third parties may perceive anything generated at North Central Michigan College as in some manner having been produced under North Central Michigan College auspices. Accordingly, users are reminded to exercise appropriate language, behavior, and style in their use of information technology resources.
4.0 Policy Administration
4.1 The College encourages all members of its community to use electronic resources in a manner that is respectful of others. The College reserves the right to examine any computer files. The College reserves this right for bona fide purposes, including, but not limited to:
4.2 The College may suspend or terminate the use of its computers and network systems when presented with evidence of a user's violation of College policies, or federal or state laws, or when it is necessary to do so to protect the College against potential legal liability. The College reserves the right to limit access to its information technology resources, and to remove or limit access to material stored on College information technology resources. The administration of the college reserves the right to review any material stored in files.
4.3 All users are expected to conduct themselves consistent with these responsibilities. Abuse of computing privileges may subject the user to disciplinary action as established by applicable College policies and/or collective bargaining agreements.
4.4 The College and users must recognize that all members of the College community are bound by federal and state laws pertaining to civil rights, harassment, copyright, security and other statutes governing use of electronic media. This policy does not preclude enforcement under such laws.
4.5 The college abides by the currently operative Michnet Acceptable Use Policy. Copies of this policy are available fro review in the North Central Michigan College Library.
4.6 All information services and features contained on this network are intended for the private use of its student and faculty patrons, and any commercial or unauthorized use of those materials in any form is expressly forbidden.
4.7 All information contained on North Central’s network and the Internet is placed here for general educational and informational purposes and is in no way intended to refer to or be applicable to any specific person, case, or situation.
4.8 The College does not warrant that the functions of this system will meet any specific service operational requirements or expectations that an individual may have nor shall it be liable for any indirect, incidental, or consequential damages (including lost data, information, or profits) sustained or incurred in connection with the use, operation, or inability to use the system.
4.9 All users of the network will release the College, its operators, information/network suppliers, employees, attorneys, agents, and any institutions with which North Central Michigan College is affiliated for any and all claims of any nature arising from an individual’s use or inability to use, the campus network and its Internet access.
5.0 Reporting Violations
5.1 Allegations of student conduct that is believed to violate this Acceptable Use policy should be reported in writing to the Vice President of Student Affairs. Allegations of faculty or staff conduct that is believed to violate this Acceptable Use Policy should be reported in writing to the appropriate vice president; either the Vice President of Instruction and Student Success, or the Vice President of Finance and Facilities. To ensure the fairness of any proceedings that may follow a reported violation, the individual filing the report should not discuss or provide copies of the allegations to others.
The Board of Trustees may revoke or revise this policy at any time and without notice.
7.0 Effective Date
7.1 This Policy is effective upon issuance.
December 16, 2003
North Central Michigan College will take appropriate action to protect the privacy of individuals, students and employees in its records and operations.
CAMPUS SECURITY SYSTEM
It is the policy of North Central Michigan College to operate and maintain a camera security system throughout campus. This system may be used internally or by any public safety agency for public safety purposes on campus.
EMPLOYEE CRIMINAL BACKGROUND CHECK
Beginning September 1, 2009, criminal background checks will be conducted on all newly hired employees.
RECORD RETENTION, DISPOSAL AND ARCHIVE POLICY
It is the intention of the College to retain college records in compliance with legal requirements, audit guidelines and sound business practices and to preserve and protect the history of the College.
College records are found in both paper and electronic formats; such as, legal contracts, vendor invoices, employment application, photographs, microfilm, digital images, e-mail messages and databases.
Financial, operational and historical records shall be maintained at a minimum, in accordance with departmental Record Retention and Disposal Schedules.
The College archive will consist of records and collections which are judged worthy of permanent preservation in order to facilitate general and historical reference and research.
The contract is for the full, regular academic term or from the time of arrival until the end of the current term.
Leaving the College
A student who leaves the College during the term must follow the checkout procedure with the Residence Life Director’s office. Room charges terminate the Saturday following checkout day.
Students leaving the residence hall during the school year without a release from the contract continue to be liable for room charges, which accrue against their accounts.
A resident deciding during winter or spring breaks not to return to NCMC and the residence hall must notify the Director’s office by 5 p.m. the last day of registration. The student must also complete the checkout procedures. Those who fail to follow these procedures will be liable for room and board charges until they cancel their reservation.
Residents may not sublet open space in a room nor have permanent guests living in their rooms. Guests are limited to three per resident during the day. No more than two guests may stay in one room more than two nights per week. These privileges shall not be so construed as to permit people to “move in” for an extended period of time. The Residence Life Director reserves the right to remove any guest at his/her discretion. For further information on overnight guests, see the “overnight guests” section.
Harassing/Prank Phone Calls
Harassing or prank phone calls are prohibited and also are illegal. Residents participating in such activity will face disciplinary action and possible criminal charges. Telephone calls made into the residence hall or called out can be traced through our campus phone system.
Residents who become incapacitated as a result of drinking, drug use, or a medical condition will receive proper emergency care when staff members become aware of their condition. Residents will be financially responsible for the costs of the medical care, including ambulance and/or hospitalization costs. Incapacitated students who are in violation of the College, local, state, or federal laws concerning alcohol and/or other drugs are subject to penalties as prescribed by the law. We have a ZERO TOLERANCE policy for drugs and alcohol at the NCMC Residence Hall. If you are a minor and caught with drugs or alcohol in or around the residence hall, the local police will be informed.
COURTEOUS AND QUIET HOURS
Noise in the Residence Hall must be kept within reasonable limits so that each resident may enjoy the right to undisturbed socializing, study, or sleep. The same basic common sense standards of courteous conduct that apply in society apply in the Residence Hall. Rowdiness, fighting, disrespect towards members of our community, vandalism, etc., will not be tolerated.
During quiet hours, stereos or other amplified sound shall not be heard beyond the confines of the individual’s room. The use of headphones is highly recommended. During quiet hours, no noise or other activities which can disturb others shall take place in the corridors or hallways. If you are socializing during quiet hours, the use of the game room is highly recommended.
Guidelines establishing courteous and quiet hours include, but are not necessarily limited to, the following:
1. Courteous hours will be observed from 8 a.m. to 12 midnight Sunday through Thursday, and from 8 a.m. to 2 a.m. Friday and Saturday.
2. Quiet hours are observed from 12 midnight to 8 a.m. Sunday through Thursday, and from 2 a.m. to 8 a.m. on weekends.
Open Visitation and Guest Policy
Overnight guests of residents are welcome and are expected to abide by the same Residence Hall rules that apply to residents. Guests may not stay more than two nights without prior approval of the Residence Life Director. Residents should not leave their guests alone and assume responsibility for their guests’ actions. Guests who are caught with alcohol, drugs, or weapons will be removed from the Residence Hall promptly and the proper authorities will be called. The guest will not be permitted back into the Residence Hall.
Since the Residence Hall does not provide childcare or proper beds to house overnight infant guests, young infants may not stay overnight. All young infants must be accompanied by their parent or legal guardian.
The resident is responsible for the conduct of his/her guest and is accountable for his/her guest’s behavior. Any unregistered guests will be removed from the building.
RESIDENCE HALL FIRE SAFETY
The fire alarms are tested periodically to ensure that they work. The Residence Hall Staff will provide training and drills for the residents to aid in the rapid clearing of the buildings in an actual emergency. The rest is up to the resident.
1. Tour your floor and the hall to know the location of all floor exits, alarm boxes, and extinguishers. There is fire-fighting equipment on each floor.
2. Keep the building fire safe. Discard smoking materials into large ashtrays. Keep corridors clear. Keep fire doors closed. Each corridor entrance is protected by a special door which, in case of fire, will help prevent the fire and smoke from spreading. Do not prop these doors open! Limit room decorations to nonflammable materials. Lighted candles and incense are not permitted in the residence hall. Many fire alarms have been known to go off because of this. Also, due to the close proximity of the hall’s living arrangements, others may not appreciate the odor of burning incense. Out of courtesy to others, the burning of incense is not allowed. You may decorate around the outside of your hallway door, although no material of any sort may be attached to the door. Materials on the outside of your door may ignite from the heat on the inside of the door, resulting in a fire that may cut off the exit.
When damage is caused to Residence Hall property, those responsible pay for the cost of any replacements or repairs ensuing from the damage. In addition, when the damage is deliberate, those responsible are subject to disciplinary action by the College.
The failure of those causing the damage to assume responsibility not only shows a careless disregard for the rights of others but contributes substantially to the operational costs of the Residence Hall.
All Residence Hall facilities are financed from room and board payments. The College has been able to make present rates possible by expecting the students to assume financial responsibilities for any damages they may cause rather than distributing the costs to all residents. The College makes every attempt to be fair in assessing damages and charges.
Smoking is permitted only in those Residence Hall suites designated as smoking. The Residence Hall staff make room assignments based on residents’ preference related to smoking. If a conflict arises due to false or incomplete contract information, residents may be required to make a room change. Students smoking marijuana or consuming other controlled substances will be subject to arrest and prosecution on criminal charges in addition to campus disciplinary proceedings.
Firearms, paintball guns, bow and arrows, ammunition, fireworks, gasoline, and other combustible or explosive items are not permitted in the residence halls.
Safety rules and specific instructions will be given by the hall staff. If you become aware of a weather condition, notify an R.A. or the Hall Director, and he/she will let you know what to do. Always listen to and follow instructions of a staff member. Remaining calm is the key in any given situation.
The College does not carry insurance on personal property and, in most cases, students away from home are not included in their parent’s policies. We recommend that you have your own personal property insurance or have it added to that of your parents.
ROOM ENTRY POLICY
The College is respectful of and committed to the protection of the student’s right to privacy. The College also has responsibility to ensure that the welfare of people on campus, the educational and service functions of the College, and the property of the College receive adequate attention and protection. To these ends, the Room Entry Policy is established.
1. Residence Hall staff shall not enter a resident’s room without permission of the resident, unless under conditions of immediate and serious threat to the safety or well being of persons or property or for reasons stated in this policy. Under such conditions, a staff member may enter a student’s room whether the residents are present or not. If it is believed such danger is connected with fire, chemicals, explosives, weapons, or other items that would cause serious personal problems of injury, the staff member should, if possible, contact the Petoskey Department of Public Safety for assistance. The same procedure is prescribed if the danger involves assault or other acts, which constitute possible jeopardy to persons or property. Others (staff or students) may be asked to assist in an emergency situation requiring room entry, which threatens immediate harm to the safety of the individual(s).
2. Staff may also enter into a student’s room if the student is not present, to eliminate disruptive noise from electrical sound equipment which may violate an individual’s rights as defined in the Courteous and Quiet Hours section of this guide.
3. Entry of police officers into a student’s room for purposes of investigation is governed by state and federal law. This includes, but is not limited to, officers in possession of a valid search/arrest warrant, hot pursuit. a safety emergency, or when a police officer has probable cause to believe a felony has been committed by a student.
4. Residence Hall staff shall not, except as noted in paragraphs one, two, and three, admit a third party to a student’s room without a resident’s permission.
1. Staff is not to physically search a room under any circumstances.
2. A search of a student’s room by the police for investigative purposes is governed by state and federal law. This includes, but is not necessarily limited to, search with a search warrant, search where the student has waived his/her rights, thereby permitting police search or a search of the immediate area of an arrested subject.
If upon entering a room through the permission of a resident, a staff member observes a violation which constitutes an immediate threat to health, safety, and welfare, e.g. firearms, combustibles, or explosives, the staff member should request the advice of the Hall Director. Subsequently, the student may be referred for disciplinary and legal action.
Water fights, wrestling, and other rough play often result in serious injuries to those participating and to bystanders. People responsible for any damages caused by any rough play will be held accountable. Rough play is not allowed in the residence hall.
STUDENT GRIEVANCE PROCESS
While attending North Central Michigan College, students sometimes have misunderstandings or experience difficulty with a College employee. When students feel they have been treated unfairly and believe that one or more of their student rights have been violated, they can pursue a remedy or solution to the problem through the Student Grievance Process. There are separate policies that address the following issues, please refer to them in this handbook:
As used in these procedures, “days” shall mean actual school days during which the College is in session and regular classes are held; Saturdays, Sundays and holidays are not included.
Informal Grievance: Level 1
Student is required to meet with staff member(s) and/or immediate supervisor of the staff member(s) in an attempt to mutually resolve the matter. This discussion must take place within ten (10) days of the alleged incident.
Formal Grievance: Level 2
If the matter is not resolved satisfactorily on the informal level, either party may proceed to the formal grievance level. Within five (5) days of completion of the informal procedure, and not later than fifteen (15) days from the date of the alleged incident, the student may choose to file a Student Grievance Form. The form is available in the Student Services Office. The appropriate Vice President will investigate the allegation and determine if a hearing is necessary. The Vice President of Instruction and Student Success is responsible for issues involving faculty and that are academic in nature. The Vice President of Finance and Facilities is responsible for employees in that division. All other student-initiated concerns fall under the Vice President of Student Affairs. If a hearing is necessary, the student may exercise one of two options.
The Judicial Committee will be composed of three full-time College employees and two students and will be appointed by the Vice President. The Vice President will appoint one of the employees to chair the hearing. The members of this committee must have no vested interest in the matter. The Vice President shall not sit on this committee. The Judicial Committee shall meet within ten (10) days of the Vice President’s appointment.
Formal Grievance: Level 3
The decision of the Judicial Committee may be appealed to the Vice President. This appeal must occur, in writing, within five (5) days of the Committee’s decision. The decision of the Vice President shall be final and shall be given within seven (7) days of receipt of the appeal.
If the student requests the Vice President to handle the case, he/she may appeal to the President, in writing, within five (5) days of the Vice President’s decision. The decision of the President shall be final and will be given in writing within seven (7) days of receipt of the appeal. This represents the conclusion of the appeal process.
STUDENT HOUSING POLICY
North Central Michigan College, in its housing policies, seeks to provide an educational environment which is maximally conducive to the learning process of students. Consistent with this philosophy, a variety of living options are available in College housing. The College is required to promote an optimum learning and social environment for residents. Residents must be enrolled in nine credit hours or more at North Central Michigan College for the term of occupancy, and are subject to the College’s housing regulations. Compliance with the College housing policy is a condition of occupancy. Regulations and procedures are developed by appropriate administrative offices to ensure that this policy is implemented.
College housing contracts are in effect for the period stated in the term of the contract.
It is assumed that NCMC students are adults capable of self-discipline. In cases where this is not so, infractions of listed rules and policies will be dealt with individually by the RA and then by the Residence Life Director. Serious violations of rules, or repeat offenders, will be referred to the Vice President of Student Affairs for final action.
The policies in this guide and the rules in the housing contact are designed to protect the rights of all who live in the Residence Hall.
College policy prohibits the consumption of alcohol beverages in our Residence Hall. Regardless of your age, you are not permitted to bring alcoholic beverages into the Residence Hall. Infractions of this policy may result in your prompt removal from the Residence Hall. We have a zero tolerance policy at NCMC.
STUDENT RESIDENCE HALL ROOMS: NON-FRATERNIZATION
It is the policy of North Central Michigan College that no faculty or other staff member may fraternize or socialize with any student in any student room in the College Residence Hall. Visits by faculty/staff members with students at the Residence Hall must be conducted in public areas, such as the lobby. Staff presence in student living quarters in the Residence Hall is permitted only to the extent necessary to perform necessary maintenance activities or other job duties, and shall in such circumstances be subject to the express permission/request of the student(s) in question. This policy is inapplicable to staff members who are parents of residence hall students.
VIOLATIONS IN THE RESIDENCE HALL
Warning by the Residence Life Director or Resident Advisor.
Residence Hall probation for the entire semester. A letter will be placed in the student and Residence Hall file.
The Residence Life Director and the Vice President of Student Affairs will recommend that Residence Hall living is not in the interest of the student, the Residence Hall environment, or the College, and the resident’s contract will be terminated and refused in the future.
Jam Hour ½ (4:00 p.m. – 5:30 p.m., Monday – Friday)
Jam Hour is a privilege that will be taken away at the discretion of the Residence Life Director. If you choose to play your music, your door and window must remain closed. Jam Hours are suspended during final exam week of each semester. Those abusing the above rule will have their equipment confiscated and put in storage to be returned upon checkout from the hall for the semester.
The residents who live on the quiet floor have the primary responsibility to enforce the agreement. If they are unable to enforce it, the RA’s and Residence Life Director will intervene to support them. Residents who indicate the quiet floor option on their housing contract and those who are assigned to a quiet floor MUST ABIDE BY THIS AGREEMENT!
Residents assigned to a quiet floor may terminate their agreement by transferring to another floor, if space is available. Until the resident moves, she/he must continue to follow the agreement.
Noise which disturbs other residents (with the exception of Jam Hour ½) is not permitted. Upon request, the resident is expected to reduce the noise and keep it from disturbing others. Late-night gatherings in students’ rooms, that disturb other residents, will be asked to cease, and students will be asked to leave the room. Failure to respect and follow this policy will result in the review of your Residence Hall contract and discipline through the Residence Life Office.
No pets are allowed in the Residence Hall. College ordinance forbids having any animals in the students’ rooms. Goldfish and small aquariums (not over 10 gallons) are permitted. Exception from this rule is made also for guide dogs for blind persons.
Direct Network/Internet Connection
NCMC Residence Halls
A high-speed direct connection to the NCMC on-campus network and to the Internet has been made available to you in your residence hall room. This service is provided to you in order that you may use the network to support your academic studies. There are specific policies and guidelines which govern your use of this network connection. You are asked to sign, along with this form, ALL other policy forms in order to be granted a direct connection to NCMC's on-campus network. Please bring a valid driver's license or similar acceptable photo ID with you to register.
Not all typical Internet services are available on this high speed connection. Some services have been intentionally disabled (such as telnet and ftp). Some services are available only by dial-up. A dial-up account is also provided for you to access other services; you must also sign the NCnet Registration Form to have this dial-up account.
You must provide your own NCMC-approved network card and network connection cable (from your PC to the network outlet). NCMC is not responsible for any damages you may incur while physically connected to the network. NCMC does not provide installation of networking devices on your personal computer.
I,____________________________________________________ (print name), have signed the NCnet Registration Form, the Campus Network and Internet Access Acceptable Use Policy, the North Central Campus Network and Internet Access Terms and Conditions, and the MichNet Policies forms. I agree to abide, at all times, by the policies of use. I understand that failure to do so may result in my suspension or expulsion from the College (NCMC), or, possible criminal prosecution.
Signature:_____________________________________________ Date: ___________________
Administrative Use Only:
RH Room Number: ______________________
MAC Address: __________________________
Intake Staff Member’s Name: ______________
A Few Words About Copyright:
NCMC abides by the provisions of the 1976 Copyright Act of the United States, its subsequent updates, and the Digital Millennium Copyright Act. Violations of the Acts can and will result in criminal prosecution and severe fines. It is: