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FA Satisfactory Academic Progress Policy

Satisfactory Academic Progress Policy

In addition to meeting individual financial aid program requirements, students must make satisfactory academic progress toward completing a degree or certificate program to receive aid.  The North Central Michigan College Academic Progress Policy applies to all students who receive financial aid from any financial aid program administered by the College, unless exempt by the program.  Federal regulations require that colleges review all enrollment periods and credit hours taken whether or not Title IV financial aid was received.

Satisfactory Academic Progress is monitored at the completion of each period of enrollment.  This includes fall semester, winter semester and summer term.

 

Eligibility Requirements

A student must meet all three of the following requirements:

Minimum grade point average (GPA) requirement:
All financial aid students must have a minimum 2.0 cumulative GPA to be eligible for financial aid for the following semester/term; AND

Minimum completion factor requirement:
All financial aid students must successfully complete a minimum of 67% of all credit hours attempted, whether or not financial aid was received for those attempted credits.  Successful credit hours completed include all transfer credits accepted and all grades recorded on the transcript of 4.0 through .67.  When calculating the completion factor the following designations are considered attempted but not successfully completed:  Incompletes (I), 0.0 grade (E), withdrawals (W), and repeated courses (R).  Note:  Students cannot receive financial aid for audited (AU) classes and these credits are not included in attempted hours.  AND

Maximum time to complete Degree (150% Rule):
All financial aid students cannot attempt more than 150% of the official North Central Michigan College academic program requirements or 90 credit hours (whichever is lower).  Aid eligibility concludes after this time frame, pending mitigating circumstances.  Attempted credit hours include:  credits transferred from another college; incompletes; 0.0 grade (E); withdrawals; and repeated courses.   All of these designations of attempted credit hours are included in the 150% Rule calculation and will impact how quickly the student reaches their maximum credits allowed for their academic program requirements.

Students who have exceeded the maximum attempted hours (150% Rule) to complete their degree, have changed their program of study, or wish to pursue a second degree program must submit an appeal.  Note:  North Central Michigan College students may only earn one of the following degrees:  Associate of Arts (AA), Associate of Science (AS), or Associate of General Studies (AGS).

Students who have exceeded the maximum attempted hours (150% Rule) to complete their degree, have changed their program of study, or wish to pursue a second degree program must submit an appeal.  Note:  North Central Michigan College students may only earn one of the following degrees:  Associate of Arts (AA), Associate of Science (AS), or Associate of General Studies (AGS).

In the event a student has a grade change after official grades have been posted to their transcript, the financial aid office should be notified by the student so a recalculation of satisfactory academic progress can be calculated and reevaluated for eligibility.

Financial aid recipients who are not meeting the academic progress policy eligibility requirement will be notified of their status by letter or email.

 

Remedial/Developmental Courses

All developmental courses are included in the satisfactory academic policy calculations for GPA and completion rate.

 

Repeated Courses

  1. A student may repeat a previously passed course once and receive financial aid for it.  The student must appeal for consideration of this condition.
  2. A student may repeat a failed or withdrawn course until it is passed.
  3. Aid will be re-calculated based on the student’s adjusted enrollment status regardless of whether the student received aid for previous course enrollments.
  4. Repeated courses are considered attempted but not successfully completed.

All of the above apply as long as the student is meeting the three eligibility requirements listed under “Eligibility Requirements”.

 

Financial Aid Warning Status

Financial aid recipients who do not meet the eligibility requirements will be placed on a Warning Status semester/term of financial aid to move toward acceptable GPA and/or completion rates.  The student will continue to receive financial aid during this semester/term.  Students who fail to make satisfactory academic progress after the Warning period will become ineligible and have their financial aid withdrawn until they meet the standard.

 

Reinstatement After Ineligibility

With the exception of the 150% Rule, a student may be reinstated after meeting one of the following conditions.  Classes taken at institutions other than North Central are not considered for reinstatement purposes.

  • The student has taken, without funding from the financial aid office, at least six credit hours and has passed those six credit hours with a grade of “C” or better and informed the financial aid office.  The student will be given aid on a Warning Status for the next semester/term the student attends NCMC.

  • The student has taken, without funding from the financial aid office, enough credit hours to meet the GPA and completion rate requirements and informed the financial aid office.  The student will be reinstated without Warning Status.

 

Financial Aid Probation Status

Financial Aid Probation Status is assigned to a student who fails to make satisfactory academic progress, is terminated, has appealed, and then has had eligibility for aid reinstated for one semester/term.  Specific conditions (e.g. reduced course load) may apply to the student’s probation period.  The student’s responsibilities during the Probation semester/term include following the academic plan developed with an advisor and ensuring successful completion of courses to meet the GPA and completion factor requirements.

 

Appeal and Appeal Process

A termination appeal can only be considered if it is an extraordinary event that prevented the student from achieving satisfactory academic progress.  A student whose financial aid has been terminated may appeal in writing to the Director of Financial Aid.  The written appeal must:

  1. Explain any mitigating, extenuating or special circumstances.  Examples include but are not limited to:  injury, illness, death of immediate family member.
  2. Tell why the student failed to make satisfactory academic progress.
  3. Describe what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation.
  4. Contain an academic plan, developed with an advisor.
  5. Include appropriate documentation.  Acceptable documentation includes letters from a physician, attorney, social service agency, parole officer, or an obituary notice, divorce decree and/or academic records. 

Appeals can result in a) denial of reinstatement and students must then follow the “Reinstatement after Ineligibility” conditions to regain eligibility, or b) Probation Status with reinstatement of the student’s financial aid for one semester/term.  The result of an appeal will be communicated to the student and recorded in the student’s financial aid file.  A student may file a satisfactory academic progress appeal only one time.

 
Note:  As of 3-13-18, this Satisfactory Academic Progress Policy supersedes any previous policies.